Minutes of Meeting of the Masonic Motorcycle Association of Australia Inc (MMAA) held on Sunday 2 March 2008 at 3 Pier Restaurant, 3 Station Pier, Port Melbourne commencing 10.20am
Present:
Grant Bates; Dot Marshall; Noel Weaver; Leonie Weaver; Mason Weaver; Terry Webster; Lorraine Webster; Andrew Webster; Thomas Webster
Apologies:
Greg Marshall; Michael Fernando; Chris Nott; Steve & Lindy Lane; Dylan & Renae Weaver
Minutes of Previous Meeting:
Moved: T Webster
Seconded: N Weaver
“That the minutes of the previous meeting held on 18/11/07 having been distributed by email and/or mail be accepted.” CARRIED
Corrections to Minutes: NIL
Business Arising from Minutes:
1. Christmas Function
A good time was had by all who attended but it was decided not to go back due to bill disputes on the two occasions we have held the Christmas function at the Shark Fin Restaurant. Grant suggested a Docklands venue (Chinese cuisine) and would make a reservation (either last Saturday in November or first Saturday in December 2008) and would request a single table. He will arrange to receive a menu that will be emailed to members (by the Secretary) in anticipation of organising a banquet menu taking into consideration the particular likes & dislikes of members. Grant will arrange that all drinks on the night are paid for, as they are ordered, to alleviate any possible discrepancies with the bill at the end of the night.
2. “Clean Skins” with MMAA VIC labels
Terry has purchased 6 dozen bottles but will purchase more. The labels have been designed and will be printed by “Minute Press” next week. The costs of the bottles would be approximately $80.00 per dozen. Terry will arrange to print extra labels.
Correspondence:
INWARDS:
NIL
OUTWARDS:
18/11/07 to VIC members re Xmas Dinner
Confirmation of booking and venue details
18/11/07 to VIC Members
Minutes of Meeting 18/11/07
18/11/07 to VIC Members
MMAA National AGM 26/1/08 Bombala
18/11/07 to Page Weaver
Organisation of a Ride before Xmas
22/11/07 to VIC Members
National AGM Details
22/11/07 to VIC Members
National AGM Saturday Night Details
11/1/08 to VIC Members
National AGM Rally Reminder
4/2/08 to VIC Members
Notice of General Meeting 2/3/08
24/2/08 to VIC Members
Reminder re NOM 2/3/08
Treasurers Report:
Terry reported a bank balance of $2,284.09. Of those total funds, $1,215.00 belong to Community Connections ($1,000.00 ex Grand Lodge & $215.00 Raffle funds).
Terry advised that $750.00 had been donated to a member in a state of distress.
Moved: Terry Seconded: Grant
“That the Treasurers Report as read be accepted.” CARRIED
Moved: Grant
Seconded: Terry
“That $38.60 and $50.00 be reimbursed to both Noel Weaver & Leonie Weaver for expenses incurred with regard to the lodgement of the Annual Statement and the Xmas Raffle respectively.” CARRIED
Moved: Terry
Seconded: Dot
“That Terry organise for the Post Office Box to be renewed for a further 12 months and monies owing to Australia Post totalling $110.00 be paid from Chapter Funds.” CARRIED
Moved: Terry
Seconded: Grant
“That further to the resolution taken at the MMAA National AGM on 26/1/08, Terry was instructed to reimburse the MMAA National Body $100.00 in line with the VIC Chapter’s contribution of the triChapter payment of $300.00 (i.e. $100 from each CC/S; VIC & Bombala) for updating and maintaining the MMAA National WebSite.” CARRIED
Due to the Incorporation of the MMAA National Body, Dot was requested to invoice MMAA VIC members from now on, in line with MMAA National members. Due to the change in the financial year from 1/7 - 30/6 TO 1/11- 31/10, an extra $8.00 would be requested from members (when due) representing the period 1/7/08 to 31/10/08 (4 months). Dot was requested to include a note of explanation with invoice.
Presidents Report:
Grant congratulated Terry on his appointment to National President and Dot to National Secretary/Treasurer at the MMAA AGM held on 26/1/08.
Public Officer:
Noel tabled the Annual Statement and this was passed to the Secretary to include in the files.
New Business:
RIDE
Noel advised that Page would organise a ride shortly. Members suggested venues of Broadford and Healesville. Grant suggested a venue 1/2 way between Melbourne and Seymour and would investigate the location and advise accordingly.
Next Meeting:
Due to the noise level of the current venue, it was suggested the next meeting be held at the Waterfront Restaurant, 50 metres behind the 3 Pier Restaurant.
There being no further business the meeting concluded at 11.20 (whilst eating breakfast)
Special mention should be made on behalf of Mason Weaver who kept the table entertained with his gastronomic skills. Responsibly there were two grandmothers and a grandfather in attendance at all times.
